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Privacy Policy

M. L. Convent School (“the School”, “we”, “our”, or “us”) is committed to maintaining the privacy, dignity, confidentiality, and security of all students, parents, guardians, staff members, visitors, and users associated with the institution and its digital platforms.

This Privacy Policy explains how the School collects, uses, stores, protects, and manages information obtained through its website, admission procedures, academic administration, communication systems, and institutional operations.

By accessing the School website or engaging with the School through any online or offline process, users acknowledge and accept the practices described in this Privacy Policy.

1. Institutional Information

M. L. Convent School is a CBSE-oriented educational institution located at Orai Road, Bhitara, District Jalaun, Uttar Pradesh. The School is committed to academic excellence, student welfare, value-based education, and responsible institutional administration.

Official Website: www.mlcjalaun.in

2. Information We Collect

The School may collect and maintain information necessary for educational, administrative, safety, legal, and communication purposes.

A. Student Information

This may include:

  • Full name of the student
  • Date of birth
  • Gender
  • Residential address
  • Academic records and assessment details
  • Attendance and participation records
  • Health or medical information submitted for student safety
  • Photographs and activity records
  • Identification details where legally required

B. Parent / Guardian Information

This may include:

  • Parent or guardian names
  • Mobile numbers
  • Email addresses
  • Residential address
  • Occupation details
  • Emergency contact information
  • Financial or fee-related records

C. Website Usage Information

When visitors use the School website, certain technical information may automatically be collected, including:

  • IP address
  • Browser type
  • Device information
  • Date and time of visit
  • Pages viewed
  • Website interaction and analytics data

D. Employee and Applicant Information

The School may also collect professional and employment-related information from teaching staff, non-teaching staff, consultants, vendors, and job applicants.

3. Purpose of Information Collection

Information collected by the School is used solely for lawful, educational, administrative, and institutional purposes, including:

  • Admission processing and enrollment
  • Academic administration and assessment
  • Communication with parents and guardians
  • Student safety and welfare management
  • Fee management and accounting
  • Issuance of certificates and official documents
  • Compliance with CBSE and governmental regulations
  • Conducting events, competitions, and educational programmes
  • Institutional planning and improvement
  • Website maintenance and user experience enhancement

The School does not engage in unauthorized commercial exploitation of personal data.

4. Website Cookies and Analytics

The School website may use cookies and basic analytics technologies to improve website performance, usability, accessibility, and visitor experience. Cookies may help:

  • Maintain website functionality
  • Improve navigation and performance
  • Understand visitor engagement
  • Enhance security monitoring

Users may disable cookies through browser settings; however, some website features may not function optimally thereafter.

5. Communication Through Website and Digital Platforms

Information voluntarily submitted through:

  • Admission enquiry forms
  • Contact forms
  • Email communication
  • Online registration systems
  • Digital communication platforms

may be stored and used for:

  • Responding to enquiries
  • Admission-related communication
  • Administrative coordination
  • Institutional record keeping

Official communication details available through the School website include:
Email: mlconvents@gmail.com
Contact Numbers: 6394089623 / 8922966306

6. Student Photographs and Media Usage

During academic sessions, events, competitions, celebrations, educational activities, or institutional programmes, the School may capture photographs, videos, recordings, or achievement-related information of students.

Such materials may be used for:

  • School publications
  • Academic documentation
  • Website galleries
  • Social media communication
  • Educational and institutional promotion

The School exercises reasonable care to ensure that all such usage remains respectful, educational, and institutionally appropriate. Parents or guardians may communicate specific concerns regarding publication or media visibility through written correspondence.

7. Data Sharing and Disclosure

The School does not sell, rent, trade, or commercially distribute personal information to third parties. Information may only be disclosed:

  • To educational boards or government authorities where legally required
  • For examination, scholarship, or affiliation purposes
  • To authorized institutional service providers
  • In emergency situations concerning student welfare or safety
  • Under lawful legal or regulatory requirements

All reasonable efforts are made to ensure responsible and confidential handling of shared information.

8. Data Protection and Security

The School adopts reasonable administrative, technical, and operational measures to protect information against:

  • Unauthorized access
  • Misuse
  • Data loss
  • Alteration
  • Disclosure
  • Security breaches

While every effort is made to maintain secure systems, no digital platform or internet transmission can guarantee absolute security. Users are encouraged to exercise caution while sharing sensitive information electronically.

9. Retention of Records

Educational and institutional records may be retained for periods necessary to:

  • Maintain academic history
  • Fulfill CBSE and legal obligations
  • Support verification and certification requirements
  • Preserve institutional records and archives

Certain records may be retained permanently where educational or legal regulations require.

10. Third-Party Links

The School website may contain links to external educational resources or third-party websites for informational convenience. The School shall not be held responsible for:

  • Privacy practices of external websites
  • Third-party content accuracy
  • External website security standards

Users are encouraged to review the privacy policies of external platforms independently.

11. Children’s Privacy

As an educational institution serving minors, the School acknowledges the importance of safeguarding children’s information with heightened responsibility and sensitivity.

Information relating to students is generally collected through parents, guardians, or authorized institutional processes and is used strictly for educational, administrative, welfare, and safety purposes.

12. Rights of Parents and Guardians

Parents and guardians may:

  • Request correction of inaccurate information
  • Update contact or emergency details
  • Seek clarification regarding institutional data handling
  • Communicate concerns regarding misuse of information

Such requests shall be reviewed subject to academic, institutional, and legal obligations.

13. Compliance with Applicable Standards

This Privacy Policy is framed in accordance with:

  • Applicable Indian laws and information technology practices
  • CBSE-related institutional standards
  • Reasonable educational governance principles

The School reserves the right to revise, update, or modify this Privacy Policy whenever necessary for operational, legal, or institutional reasons.

14. Contact Information

For any privacy-related concerns, clarification, or communication, users may contact:

M. L. Convent School
Address: Orai Road, Bhitara, District Jalaun, Uttar Pradesh – 285123
Email: mlconvents@gmail.com
Phone: 6394089623 / 8922966306
Official Website: www.mlcjalaun.in


The School remains committed to maintaining transparency, professionalism, ethical administration, and responsible protection of personal information entrusted to the institution.